These days, our digital data has become an integral part of our lives. Emails are one such place where we store files and important messages and that’s why we should be backing-up all of our emails regularly.
MailStore can backup virtually any type of email account, be it your Gmail, Yahoo Mail, Outlook.com, or be it an email client like Mozilla Thunderbird or Microsoft Outlook. It is one of the most easiest email backup tool that I’ve seen till date.
Why Use MailStore
There are many reasons why you should definitely use MailStore.
- Never lose an email again: Even if you’ve mistakenly deleted an email from online, or from your email client, you’ll have that email stored in MailStore.
- Archive large email accounts with ease: It doesn’t matter if you’re having thousands of email in your account. With MailStore, you can backup all those emails effortlessly, all you need is a bit of patience and nothing else.
- Backup multiple email accounts: Having more than one email account is normal these days. So if you’re using Gmail, Yahoo Mail or Outlook.com for your email needs, then you can create a single archive for all emails. This means once you backup all of these accounts, you can search, save as, delete, print and do more with your emails – all from one single interface.
- Extremely fast search: Searching for text from multiple email accounts is a piece of cake with MailStore. The program has a powerful full-text search feature that can search through large amounts of data and any type of file attachment extremely fast.
- Export or restore emails anytime: The program not only just backs-up email, but it also allows you to restore the archive at any time using the export feature. This also means that MailStore can be used to migrate emails.
Using MailStore to Backup Emails
Most popular email providers offer POP3 or IMAP, apart from offering a web interface. These protocols are used by many email clients, desktop software and mobile apps to retrieve emails from the provider. Many desktop applications can backup emails, but they lack the powerful features that MailStore offers. So let’s get started.
Install MailStore Home (get the download link from the end of this article). When you run the program for the first time, you’ll need to select where to install the program – whether you want to install the program on this computer, or install a portable version. It makes sense to install a portable version so that you can always copy it to a USB flash drive, which means you’ll have access to your emails, always. Select the option that suits you and then click on the “Install” button.
Next, you’ll be able to see the main interface. Click on “Archive email” link. Now, this is where the action starts.
If you want to backup your webmail account (for example; Gmail, Yahoo Mail, etc) then enter the email address in the text box provided and hit the “Start” button. If MailStore doesn’t recognizes your email provider, then you’ll need to manually enter the POP3 and IMAP settings. You can easily get these settings from your email provider or by doing a simple Google search. If you’re using Gmail then it should work out of the box.
Once the backup starts, you’ll be able to see the progress window. The time that it will take to backup emails will depend on how many emails you have, but in most cases, it should take 5-15 minutes for normal users.
You can also export/archive emails from Microsoft Outlook, Windows Mail, Windows Live Mail, Mozilla Thunderbird and Mozilla SeaMonkey. Click on the respective option to get started. For example; if you click on the Thunderbird option, then you’ll need to select the profile (default) and then click on the Next button.
Configure advanced settings, such as you can backup all email folders or just the selected ones, set a date for archiving old emails and then click on the “Finish” button.
Hands down, MailStore is one of the best apps that I’ve seen which makes the process of backing-up email from webmail or from email clients really painless. Even if your email account does not hold any sensitive or important information, it makes sense to back it up, may be just for the sake of keeping a record.
If in future you delete an email from your webmail by mistake, then you know where to get hold of that email (hint: MailStore).